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EMR / EHR Migration Handled End-to-End

Switching EHRs is the highest-stakes IT move a healthcare practice makes. We've migrated practices from every major EHR — Epic, Cerner, Athenahealth, eClinicalWorks, AdvancedMD, Kareo, NextGen, and many more.

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Why Medarch

Hassle-Free EHR/EMR Migration From Any System

A proven, secure migration process that moves your data without disruption — on time and within budget.

Secure & Reliable

Smooth & Error-Free Migration

Leverage the power of our unique EHR/EMR migration process for a smooth transfer of Protected Health Information (PHI) without any disruptions, errors, or privacy concerns.

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Value-Based

Budget-Friendly Offerings

We offer a wide range of offerings for our EHR/EMR migration services to provide value-based services and help you effectively enhance your healthcare operations, care delivery, and administration within your budget.

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Customer Testimonies

What Changed After Practices Migrated with Medarch

Real results from practices that moved off legacy EHRs with Medarch's migration team.

Multi-specialty · 11 providers

We dreaded leaving eClinicalWorks after 9 years. Medarch mapped every field, ran a sample migration we signed off on, and cut us over in a weekend with zero data loss.

Karen Doyle

Practice Manager · Cedar Valley Medical

0 data loss1 wkend cutover9 yrs data migrated

Cedar Valley Medical

The Challenge

9 years of charts in a legacy eClinicalWorks instance
Fear of losing structured clinical history
No tolerance for downtime during the week

The Result

Field-level mapping signed off by their clinical lead
Sample migration validated before full run
Weekend cutover with zero data loss

DATA LOSS

WEEKEND CUTOVER

100%

CHARTS MIGRATED

Pediatrics · 5 locations

The migration quote was a fraction of what the big vendor wanted, and they still handled AR balances and document archives. Budget-friendly without cutting corners.

Dr. Samuel Ortiz

Founder · Bright Kids Pediatrics

−45% migration cost5 sites moved100% AR migrated

Bright Kids Pediatrics

The Challenge

Enterprise migration quotes far over budget
Open AR balances at risk of being dropped
Five locations to coordinate

The Result

Value-based scope at 45% lower cost
AR balances and archives fully migrated
All five sites live on schedule

−45%

MIGRATION COST

SITES MOVED

100%

AR MIGRATED

Primary Care · solo practice

I switched from NextGen on my own terms. Medarch handled the PHI transfer end-to-end and walked me through validation — no privacy worries, no surprises.

Dr. Emily Carter

Owner · Family Medicine

PHI secure transfer0 privacy issuesNextGen source

Family Medicine

The Challenge

Solo practice with no IT staff
Concerned about PHI privacy during transfer
Unsure data would validate correctly

The Result

End-to-end PHI transfer handled by Medarch
Guided validation with a clear report
Live with no privacy incidents

100%

PHI SECURED

PRIVACY ISSUES

Solo

FULLY SUPPORTED

Migration Support with Popular Vendors

We Migrate From The EHRs You Already Use

Epic, Cerner, athenahealth, eClinicalWorks, AdvancedMD and 25+ more — and if your vendor isn't listed, we'll scope it.

We moved 9 years of charts off our legacy EHR in a single weekend — zero data loss, full validation report, and a rollback plan we never needed.

CEDAR VALLEY MEDICAL — 11-PROVIDER GROUP

Plan your migration with a free data audit.

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Free data audit · Sample migration sign-off · Cutover & rollback plan included

FAQ

Frequently Asked Questions

Everything you need to know about Medarch's EHR/EMR migration services.

We've migrated from Epic, Cerner/Oracle Health, athenahealth, eClinicalWorks, AdvancedMD, Kareo (Tebra), NextGen, Greenway, Allscripts, and many more — plus custom and legacy systems. If your vendor isn't listed, we'll scope it.

Demographics, insurance, problem lists, medications, allergies, encounter notes, labs and imaging results, appointment history, AR balances, fee schedules, provider/location data, and document archives via secure linkable PDF storage.

We start with a source-system audit, do field-level mapping validated by your clinical lead, run a sample migration of representative charts for sign-off, then a full migration with a parallel run on a sandbox before cutover — plus a validation report and rollback plan.

Migrations are scheduled around your calendar, typically with a weekend cutover and on-call support, followed by a 30-day stabilization period — so day-to-day operations keep running.

Yes. PHI is transferred securely with encryption in transit and at rest. Medarch is HIPAA-compliant and SOC 2 Type II certified, and a BAA is included with every migration engagement.

We offer value-based, budget-friendly packages scoped to your data volume, source system, and timeline. A free data audit gives you an exact quote with no surprises.